How to register a death

You can register a death at any of the Hampshire Registry Offices if the death occurred in Hampshire, or any of the Wiltshire Registry Offices if the death occurred in Wiltshire. Please telephone to make an appointment. If you are unable to attend a Register Office in the relevant county, you may make a death declaration at any Register Office in England or Wales. The declaration will then be sent to the Register Office in the area where the death occurred and the death certificates, together with the authority allowing the funeral director to proceed with funeral arrangements will be sent to you by post. This may cause a delay in arranging the funeral.

A death should preferably be registered by a close relative of the deceased (Note: an ex-wife or ex-husband does not qualify to register a death as a ‘relative of the deceased’). However, if there are no relatives, it is possible for someone else to register, for example

• Someone who was present at the death
• The owner or manager of the residential home or hospital where the death occurred
• The person making the arrangements with the funeral directors

• the deceased’s birth certificate
• the deceased’s marriage or civil partnership certificate (where appropriate)
• the deceased’s NHS medical card.

The registration officer will ask you to provide the following details (the questions the registrar will ask appear in full on the back of the envelope for the Medical Certificate of Cause of Death if supplied by the Doctor):

• date and place of death
• the deceased’s full names, including maiden name where appropriate, and other names used
• the deceased’s date and place of birth
• the deceased’s occupation
• the full names and occupation of the spouse or civil partner and whether they are still living
• the deceased’s usual address
• if the deceased was married, the date of birth of the spouse.

You will also be asked if the deceased was receiving any pensions or allowances from public funds (e.g. Teachers, Civil Service or Armed Forces) and, if so, to supply the relevant pension reference number. This might include pensions from previous employment, or sickness and retirement pensions.

It is important that the information recorded in the death register is correct. If any mistake is made, for example in the spelling of a name or surname or in the description of the deceased’s occupation, it can be difficult to put it right after you have signed the register. You should, therefore, check the particulars in the entry very carefully before you sign.

Please call 0300 555 1392

For information and to make an appointment you can telephone the Hampshire Registration Service between 8am and 8pm Monday to Friday, and 9.30am to 4.00pm on Saturdays.

Andover Registry Office

Andover Library,
Chantry Centre,
Andover
SP10 1LT

Winchester Registry Office

Station Hill
Winchester
SO23 8TJ

Basingstoke Registry Office

Goldings
London Road
Basingstoke
Hampshire
RG21 4AN (For sat nav use RG21 4AH)

Please call 0300 003 4569 to make an appointment. Monday, Tuesday, Thursday and Friday 9.00am-4.00pm; Wednesday 10.00am-4.00pm

Salisbury Registry Office

The Council House
Bourne Hill
Salisbury
SP1 3UW

Devizes Registry Office

Crossmolina Buildings
3 – 5 Snuff Street
Devizes
SN10 1FG
Tel 01225 713007